As a Supervisor, how do I approve edits, approve timecards, and lock timecards?

Next, choose TIME CARDS from the drop-down menu.

This screen will pull the current punches for the current period. If you are approving timecards in preparation of payroll, click on the Today calendar and choose a date that falls within the pay period you wish to approve.

Alert! Find any employees who have an orange circle next to their name. This means they made a change to their punch record, and you must approve it.

Double-click on the employee who needs review.

Find the orange circle on the EE Time record. Review the change and any notes present and click APPROVE if you agree with the update.

Then click RETURN.

Alert! Find any employees who have a red triangle next to their name. This means they missed a punch and will need to have their time adjusted or added.

Double-click on the Employee Name that needs the missing data entered.

Review their record for the red triangle. In some cases, a full punch will be missing and you will need to input the IN and OUT times.

In this example, it appears as though the employee clocked in too many times without an out punch, but intended to clock in at 1:45pm.

Delete the accidental punch by clicking on the red punch and then clicking DELETE from the pop-up window.

Click the last red punch remaining to delete it.

Click DELETE. This will update the EE time reflecting they came back from lunch at 1:45pm and clocked out for the day at 5:08pm.

Next, click RETURN.

Then RETURN again.

Tip! If you are already aware of pending changes and do not need to access each record individually, you are able to approve all changes at once using the Bulk Entry Approve feature.

To approve Bulk Entries (edits), click the top CHECK BOX in the column of boxes.

Click OPTIONS.

Click Bulk Entry Approvals from the drop-down menu.

Click Entry Approve in the pop-up window.

Alert! Once you have approved edits and PTO time, you must approve the ENTIRE timesheet for each employee. You can do this one by one, or do them all at once with the Bulk Approve feature.

To BULK APPROVE TIME CARDS, first click the top CHECK BOX at the top of the column of boxes.

Click OPTIONS.

Select BULK TIMECARD APPROVE from the drop-down menu.

Click APPROVE TIMECARD from the pop-up window.

Alert! If there is a secondary manager who approves your department's time, your job stops here. If you are the last approval rung on the payroll ladder, you must LOCK the timesheets so they will pull into the payroll timesheet when the Payroll is created.

Just like approving the timecards, you can click each person individually and lock their time card , or you can bulk lock the time cards. To BULK LOCK, first click the top CHECK BOX at the top of the column of boxes.

Then click OPTIONS.

Choose BULK LOCK TIMECARDS from the options drop-down menu.

Then click the LOCK button on the pop-up window. Now your assigned timecards are locked and can be processed during the payroll cycle.

As a Supervisor, how do I approve edits, approve timecards, and lock timecards?

This guide provides a step-by-step process for supervisors to efficiently manage employee timecards, including approving edits, deleting erroneous punches, and locking timecards in preparation for payroll processing.