How do I create and approve a new divisional payroll run?

Log in to MyHRGeek.com and select PAYROLL from the main menu on the left.

Then click the green button +NEW PAYROLL. 

To run all divisions together and see all employees listed on the timesheet for all divisions, select Consolidated as seen below. Select the Process and Primary Schedule boxes.

This will default to NORMAL payroll in the payroll type drop-down and should contain the correct pay period/check dates. If you need to change the displayed pay period or check date, choose INTERIM payroll under the payroll type drop-down.

Uncheck the section labeled Hourly-Auto Pay Hours. This section automatically adds hours to hourly personnel.

Next, click Start Payroll.

When the timesheet opens, use the white line under each employee's name to add pay to the corresponding pay code column. The last two rows on the timesheet marked as OTHER HOURS/OTHER AMOUNT allow you to choose another pay type not currently displayed on the timesheet.

Continue to add pay to each employee on the timesheet. If you need to add another row to an employee, click the plus on the right side of the page. This will create a second line on the timesheet. Those hours can be coded to another department/position/work comp code by using the black arrow under the EE name. The tab or arrow keys will move you through the cells on the timesheet.

Once you have entered all your pay information, you may review using the REPORTS button. When you have done the review/verification, click the green SUBMIT button. This process automatically does the tax calculations on the payroll.

After submission, use the REPORTS drop-down menu to check the payroll register, check stub overview, deduction recap, and the invoice. If you have changes, you can go back into the timesheet, make changes, and resubmit. This will immediately update the reports in the drop-down for your review.

When you are satisfied with the report data, click APPROVE.

You will need to acknowledge this message and click APPROVE again. This will notify your payroll specialist that your payroll is complete. The payroll specialist will generate your checks/DD vouchers and post the payroll. Then you will receive an email notifying you that payroll was finalized.